Features
Everything your rota needs. Nothing you don't.
Every feature included as standard. No tiers. No add-ons. No upgrades required.
AI-Powered
Supe AI Rota Generation
Tell Supe how many people you need and when. It builds your rota in seconds — using your team's contracts, availability, and working patterns to get it right first time. You review, tweak if needed, and publish. Done.
You set the Rulebook — coverage rules, preferences, the way your venue actually runs — and Supe shows you what it read before it drafts anything. Supe does three jobs in Suparota: it drafts the rota, answers your questions in Reports, and reads your spreadsheet when you first set up. It also serves up a daily hospitality fact. That one's just for fun.
Friday night needs six on the floor and three in the kitchen. Supe knows who's available, who's already at their contracted hours, and who was on a double yesterday. Your rota is ready before your coffee is.
AI-Powered
Supe AI Reports
Ask a question in plain English. Get a chart, a table, or a headline figure back — UK-formatted, and exportable as a branded PDF. Ask about one person and the answer comes back with that person's figures.
“How many hours did Sam work last month?” You get the number, the breakdown, and a PDF you can forward to whoever asked. No report builder. No exporting to a spreadsheet to find out what you already pay for.
Weekly Rota Management
A drag-and-drop weekly grid built for how hospitality actually works. Create shifts, assign staff, manage drafts, and publish when you're ready. Copy last week's rota and adjust — or start fresh. Your team sees their shifts instantly.
Your Monday rota is almost identical to last week — two staff changes. Copy the week, swap two names, publish. Five minutes, not fifty.
Holiday pay, the way the rules want it
Three employee types — salaried, hourly, zero-hours — each calculated the right way. 12.07% accrual where it applies. The 52-week reference period running properly across pay cycles. Rolled-up holiday pay for irregular-hours staff if that's your model — kept as its own figure in the locked payroll PDF, so your payroll provider can show it as the separate payslip line the law requires.
Your zero-hours kitchen porter takes a week off. Suparota looks at her last 52 paid weeks, drops the empty ones, calculates the average, and outputs the right pound figure for payroll. She gets paid correctly. You don't see the maths.
The April 2026 record-keeping duty asks for six years. Suparota retains your holiday records for the full statutory period. Plain-English guide here →
Applies to payroll periods you've locked. If you leave, we hand your records back as an export and delete them after 30 days. See our terms.
Sick pay that does the maths
Treat a shift as unpaid, SSP, or company sick pay — per shift, not per policy document. Salaried staff deduct at weekly salary ÷ contracted days. The SSP estimate is built on locked payroll periods under the April 2026 day-one rules, so the figure reflects what actually happened, not what was scheduled.
Your commis chef is off Tuesday and Wednesday. You mark both shifts, lock the period, and the SSP estimate is on screen with its workings. When someone asks how you reached the number, you don't reconstruct it — you point at it.
Day-one SSP removed the three-day wait and the lower earnings limit. That is more people, qualifying sooner. Plain-English guide here →
Leavers. And the ones who come back.
Mark someone as left and you see exactly what gets cancelled before you confirm it, with their holiday settlement figure alongside. Leavers who worked the period stay named and costed on those weeks — and inside the payroll lock. Nothing quietly vanishes from a week you have already paid.
Your summer KP comes back in November. You re-hire the record you already have — history, login, the lot. No re-typing a person you employed six months ago into a fresh profile.
Tronc that knows what tronc is
Native, not a partner integration. Hours-based or points-based, with points set per role. Stacked fixed-percentage carve-outs, so “20% off the top to the kitchen, the rest by points” is a setting rather than a spreadsheet. A designated Troncmaster who owns the scheme and runs the allocation without being a manager, on their own dedicated permission — and a clean record of every override. Swap a shift with a colleague and the tronc goes with it. Lock a payroll period and the tronc record freezes with it: every allocation, every override, and the full scheme methodology — points per role, carve-out percentages, the designated Troncmaster. Immutable, enforced in the database. The Tipping Act asks for three years of records. Locking is how you get them.
Service charge for the week is £2,400. Suparota splits it across your team by your rules — points or hours, including the bartender who took Saturday in a swap. Your Troncmaster reviews, tweaks the one allocation that needs a manual eye, signs it off. Five minutes, not five emails.
Heads up: the Palanki v Big Table Group tribunal in 2025 set a direction on tronc and holiday pay we think every operator should know about. Plain-English breakdown here →
Punch Clock & Time Tracking
Staff clock in and out from their phone. Managers see who's on shift in real time and approve hours at the end of the week. Scheduled hours vs actual hours — visible at a glance, no guesswork. Unverified shifts block the payroll lock, so nothing gets paid on a guess.
Optional location check on clock-in: set a pin and a radius for the venue, and an off-site clock-in gets flagged and emailed to a manager. It flags — it never blocks, and it stores no position data after the check. Suparota checks someone is at work. It doesn't track where they go.
Your closing barman clocked out at 1:14am instead of midnight. You see it, approve the extra time, and it flows straight into payroll. No paper timesheets, no arguments.
Shift swaps. Staff sort it, you sign off.
Can't make Saturday? Swap it with a colleague, or give it away — “give your Saturday to Bob” is a couple of taps. Bob agrees in a couple more. You approve in a couple more, and the shift moves. Nobody edits the rota, nobody rings round. You just do the bit that needs a manager.
Swap a shift with a colleague and the tronc goes with it. Swaps are off by default — switch them on in Settings when you're ready.
Friday, 4pm. Your waitress needs Saturday night off. She gives it to Bob, Bob accepts, you approve from your phone between tables. Saturday's Bob's now, and you never opened the rota.
Cover shifts. Extra hands, no hiring.
Busy Saturday and the team's stretched? Bring in a one-off pair of hands for a single shift. Name, email, phone — that's it. No login, no employee record, no onboarding. Set a flat rate for the shift and track whether it's been paid.
No clock-in needed: a manager marks the shift Confirmed or No-show on the Punch Clock. Trial shifts work the same way, so you can see someone on a real service before you hire them.
Saturday's 140 covers and you're a runner short. You add one for the night at a flat £90. They turn up, you mark them Confirmed. No contract, no login, no fuss.
Cover shifts sit outside your tronc. If someone becomes a regular you want to tip, add them as a zero-hours employee and the tronc includes them.
Payroll Reports & Labour Cost Visibility
See your wage costs before you publish the rota — not after. Payroll reports pull together contracted hours, actual hours and breaks, in a PDF your accountant can work from. Split shifts and breaks calculated correctly.
Above the rota, a budget bar you can collapse and six cost cards broken out by department, each against its own budget. Set the weekly target as a flat £ figure or a percentage of sales. Payroll splits by department too, so the PDF you forward upward already answers the question that comes back.
You put next week's forecast sales in and set your labour target at 32%. The budget bar shows the rota you've built landing at 38%. You pull a shift, watch it come down, and publish when it sits where you want it. Decision made before the week even starts.
The receipts. For when you need them.
Lock a payroll period and three statutory records freeze together: holiday balances, tronc methodology, and pay. Calculation provenance, which adjustments were applied, who locked it and when. Immutable and enforced in the database — not a setting someone can quietly switch off.
A Timeline view of everything that happened in the period, a snapshot diff showing what changed between locks, and a PDF export of the lot. Holiday records run to six years under the Employment Rights Act. Tronc records run to three under the Tipping Act. Locking is how you get both.
Applies to payroll periods you've locked. If you leave, we hand your records back as an export and delete them after 30 days. See our terms.
The Fair Work Agency does inspections now. When an inspector asks how a number was reached — or your accountant, or the member of staff it belongs to — you don't go hunting through last spring. You hand over the snapshot.
Owner-only by default. Other roles see the report; only the people you choose can lock it.
Team Management & Onboarding
Add staff individually or import your whole team from a spreadsheet. Employee profiles track contracts, hourly rates, shift types, and working days. A data completeness system tells you exactly what's missing before you run payroll or generate a rota. Your team accesses everything from their phone — shifts, holidays, and availability.
Setup is three steps: your venue, what you'll use, your team. A Setup Checklist keeps track of the rest, so nothing gets skipped in the rush to go live. Messy spreadsheet? Fix a bad row on screen — no re-exporting. Upload it twice and Suparota spots the people already there instead of adding them again.
Owner on the floor? Put yourself on the rota without putting yourself on the wage bill. You stay schedulable, and out of payroll, holiday, tronc and labour cost.
You're moving 15 staff over from a spreadsheet. Upload it when you set up, Supe reads it and maps the columns, and your team is ready to schedule. No re-typing names into another system.
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